Bike to Work for Employers & HR in Ireland
A plain-English guide for HR, payroll and benefits teams processing an employee's Bike to Work (Cycle to Work) application with a Lifty Electric quotation. Employees can request an employer-ready PDF quotation in about two seconds on any eligible e-bike product page — this page explains what happens on your side.
How does an employer process Bike to Work?
- Receive the employee's Lifty quotation. The PDF is generated on the product page and shows the model, configuration, eligible safety equipment, delivery and the applicable statutory limit on one document.
- Check eligibility. Confirm the employee is on PAYE, has not used the scheme in the current four-year period, and that the package is within the applicable cap: €1,250 for a standard bicycle, €1,500 for a qualifying e-bike, €3,000 for a purpose-built cargo or e-cargo bike, including safety equipment.
- Approve and pay — or use your scheme provider. If your organisation uses TravelHub, HubEx, Cyclescheme.ie, BikeToWork.ie or another portal, upload the quotation there and issue the employee's voucher or Letter of Undertaking following the portal instructions. Without a portal, Lifty can invoice your organisation directly.
- Notify Lifty. Once payment or the voucher reaches Lifty Electric, the team reserves or factory-orders the bike, prepares it in the Dublin workshop, and confirms collection at 157 Capel Street or insured nationwide delivery with the employee.
How does an employer pay Lifty?
Two routes, depending on your organisation's setup:
- Provider route: your scheme provider pays Lifty Electric on your behalf against the issued voucher, certificate or Letter of Undertaking.
- Direct route: Lifty issues a proforma invoice to your organisation (public sector, HSE, civil service and corporate proforma invoices are all supported) and payment is made by bank transfer before the bike is released.
What documentation does Lifty provide?
The employer-ready quotation or proforma invoice is generated automatically from the product page and includes itemised costs, the statutory limit applicable to the chosen bicycle, eligible equipment and delivery. If your payroll or finance team needs additional retailer documentation, contact the team and it will be provided.
What should payroll know?
The cost is normally recovered from the employee's gross pay through salary sacrifice over an agreed period, so the employee's Income Tax, USC and PRSI savings depend on their personal rates. Salary sacrifice cannot reduce pay below applicable minimum wage requirements. If the employee leaves before deductions finish, the salary-sacrifice agreement explains how any remaining amount is recovered. Lifty does not provide tax advice — Revenue's official guidance and your own advisers remain authoritative.
What happens with provider vouchers?
When a voucher, certificate or Letter of Undertaking is issued by your provider, the employee emails it to hello@lifty.co. Lifty verifies it and confirms reservation, ordering, collection or delivery. Provider acceptance and redemption steps can change, so the current route is confirmed before fulfilment.
Public-sector employers
Public-sector organisations may operate their own forms, approved supplier requirements, deadlines or internal processes, and these differ between organisations. Confirm with your own HR, payroll or procurement team before an employee applies. See our HSE Cycle to Work guide and Dublin City Council Bike to Work guide.
How can HR contact Lifty?
Call +353 1 443 4946 or email hello@lifty.co for help reading a Lifty quotation, payment routes, proforma invoicing, bulk employee orders or provider documentation. Showroom: 157 Capel Street, Dublin 1, D01 F5P1.
